Dana Award Privacy Policy

This Privacy Policy explains how Dana Award collects, uses, stores, and shares information when users visit the Dana Award website, submit books, purchase award entries, contact Dana Award, or otherwise use Dana Award services.

1. Information We Collect

Dana Award may collect information that users provide directly, including names, email addresses, telephone numbers, billing information, book titles, author names, ISBNs, publisher information, book descriptions, category selections, cover images, submission notes, and messages sent through contact or submission forms.

Dana Award may also collect technical and usage information such as IP address, browser type, device information, referring pages, pages visited, dates and times of access, and cookie or analytics data.

2. How We Use Information

Information may be used to process award entries and payments; administer submissions; communicate with entrants; review category-change requests; provide customer support; maintain submission records; announce winners; publish award-related listings; improve website functionality; prevent fraud or misuse; comply with legal obligations; and send service-related communications.

Where permitted by law and where required consent has been obtained, Dana Award may also send promotional or marketing communications. Users may opt out of marketing communications using the method provided in those messages.

3. Public Award Information

Certain information connected with an award submission may become public if a title is selected for recognition or is otherwise featured with the entrant’s authorization. This may include the book title, author name, book cover, publisher information, category, award year, and GOLD, SILVER, or BRONZE result.

4. Payment Information

Payments may be processed by third-party payment providers. Dana Award may receive transaction confirmation and limited billing information but may not directly store full payment-card details where those details are processed by the payment provider. The payment provider’s own privacy terms may also apply.

5. Cookies and Analytics

Dana Award may use cookies and similar technologies to operate the website, remember preferences, understand site usage, improve performance, and support analytics. Users may control cookies through browser settings, subject to any cookie-management tools made available on the website.

6. How Information May Be Shared

Dana Award may share information with service providers that support website hosting, payment processing, email delivery, analytics, customer support, award administration, and other operational functions.

Information may also be disclosed where required by law, legal process, regulation, or a valid governmental request; to protect Dana Award’s rights, users, or services; or in connection with a business reorganization, transfer, merger, or sale.

Dana Award does not sell personal information as a standalone commercial product.

7. Data Retention

Dana Award retains information for as long as reasonably necessary to administer award entries, maintain business and transaction records, comply with legal obligations, resolve disputes, enforce agreements, and support legitimate operational needs.

8. Data Security

Dana Award uses reasonable administrative, technical, and organizational safeguards intended to protect personal information. No online service or electronic storage method can be guaranteed to be completely secure.

9. User Choices and Rights

Depending on applicable law, users may have rights to request access to, correction of, or deletion of certain personal information, or to object to or restrict certain processing.

Requests should be submitted through the official Dana Award contact channels. Dana Award may need to verify the requester’s identity before completing a request.

10. Children’s Privacy

Dana Award’s website and submission services are not intended to knowingly collect personal information directly from children without appropriate authorization. Where a minor author’s work is submitted, the submission should be made or authorized by a parent, guardian, publisher, or other authorized adult where required.

11. Third-Party Links

The website may contain links to third-party websites, booksellers, digital libraries, publishers, author websites, Amazon, Barnes & Noble, social platforms, or other external services. Dana Award is not responsible for the privacy practices or content of third-party websites.

12. International Users

Users may access Dana Award from different jurisdictions. By providing information through the website, users understand that their information may be processed in locations where Dana Award or its service providers operate, subject to applicable legal requirements.

13. Changes to This Privacy Policy

Dana Award may update this Privacy Policy periodically. The current version should be published on the website with an effective date.

14. Contact

Privacy-related questions or requests should be sent through the official Dana Award contact channels.

Official phone number: +1 (713) 938-2354
Official Email: [email protected]